MedSculp
Made with

Redesigning the
15-minute doctor's
appointment.

UX Research, Facilitation, Consultancy
Stanford Medicine X

Stanford Medicine X Workshop

Developed and led a patient-provider communication workshop for Stanford Medicine X, the world’s most discussed medical conference.

Challenge

Develop a long-form workshop that appealed to patients, doctors, and entrepreneurs were the most unmet content need for the 2019 conference.

Role: UX Researcher, Facilitator, Consultancy

Over 5 months Justus led a team of two Stanford Medicine X advisors and two fellow ePatient scholars in the development of a 90-minute workshop. 

Results

The workshop had an average rating of 9.75/10 by 13 participants and demonstrated a repeatable low-cost method to teach communication during short medical encounters across diverse types of patients and doctors.

2 CEO/C-Suite
requests for the workshop to be repeated
9.75/10 rating
from 13 participants
5
Iterations
25
interviews
Research Process

Expert and Patient Interviews

Justus conducted 25 interviews throughout the development process in order to understand the context of the workshop at Stanford Medicine X as well as patient, researcher, medical student, doctor, and nurse challenges during time-constrained encounters.

Survey of 9 University of Illinois Chicago medical students on barriers to training on patient communication and empathy

Survey of 9 University of Illinois Chicago medical students on barriers to training 

on patient communication and empathy

Surveys

Surveys were used at all stages of development for user insights and to evaluate each workshop iteration to understand if the chosen exercises were meeting the goal of improving patient-provider communication.

Application

The feedback before and after workshop iterations helped identify limited time as a large factor and need for training on communication consistently over time. The end workshop was shortened as a result of this feedback and included attending doctors who could share their experience with students.

Synthesis of literature review breaking down the elements of a 15-minute doctor's appointment.

Synthesis of literature review breaking down the elements of a 15-minute doctor's appointment.

Literature Review 

  • Over 50% of doctor's appointments are dedicated to bureaucratic and data entry tasks.
  • Reassurance is not well defined in medical literature yet it is important in establishing patient's trust in providers.
  • Patients are interrupted within 18-20 seconds of speaking.
  • Narrative medicine provides evidence-based methods for patients to share their medical histories more effectively.

Application

The design of the workshop was modified to address the 7.5 minutes of average direct patient-provider interaction time and worksheets were developed for participants, both doctors and patients, as a tool to concisely communicate during appointments. 


"I had a personal epiphany about the way I view my relationship with doctors."
Kendall Whitlock - Business Innovation Director of Boehringer-Ingelheim

Worksheets Developed

Through the interview and literature process, two new worksheets were developed from the literary structure called the hero's journey and a reassurance statement template was developed based on existing best practices in patient communication and feedback from early workshop iterations. 

Worksheets are available as part of MedSculp's workshops and services based upon request, these worksheets can be tailored for diverse groups and organizations as they were for the Stanford Medicine X conference.

Reflecting Forward

Bringing patients and providers together in the same room is critical, however, having separate brainstorming activities allowed for more frank and insightful conversations during research.

Learning how to tell structured personal healthcare histories as a story are not regularly taught to patients but was an effective way to communicate their medical histories to doctors in a way that was low-cost.

Combining design thinking, applied improvisation, and narrative medicine writing produced the strongest results. This has led us to realize that using tools from multiple disciplines can improve design research and workshop facilitation.

While higher-tech empathy tools including augmented reality were initially considered it was lower cost and more accessible to help participants utilize their imaginations instead based on feedback from earlier iterations of the workshop involving AR tools. 

The original constraint of not knowing who the attendees were going to be until the day of the Medicine X workshop produced a more adaptable end product.  The workshop can apply to researchers and their subjects as well as a diverse spectrum of doctors and patients because of the way we designed within this constraint. 

"This workshop should be taught to every patient"
Roger Holzberg, Former Disney Imagineer and Reimagine Well Founder

Special thanks

Amy, Larry, Marcella, Mike, Angelica, Liza at Stanford Medicine X

Saul, Bernice, Susan at University Illinois Chicago

Nicole, Rachel, and IIT Biomedical Team at Illinois Institute of Technology

Diane, Sasha, George, and John at the Chicago Public Library

Alex, Chris, and Neil